Creating a complete and professional enrollment packet helps set the tone for your daycare’s expectations and operations. It’s also the first official impression families have of your business. Here’s what to include:
1. Welcome Letter
Greet families warmly and introduce your daycare’s mission, core values, and what they can expect from your program.
2. Enrollment Form
Collect essential details like child’s name, date of birth, parent contact info, and preferred start date.
3. Emergency Contact & Medical Authorization Form
This should include doctor information, allergies, medications, and permission for emergency treatment.
4. Immunization Records
Request up-to-date immunization documentation per your state’s requirements.
5. Parent Handbook Acknowledgement Form
Have parents sign a form confirming they received and agree to the policies outlined in your handbook.
6. Fee Agreement and Payment Policy
Clearly state your tuition rates, late fees, and payment schedule.
7. Daily Schedule Overview
Include a sample of the daily routine so parents know what a typical day looks like.
8. Supply List
Let families know what to bring (diapers, wipes, nap blankets, extra clothes, etc.).
9. Photo Release Consent Form
Ask for parent permission to use photos of their child for marketing or classroom documentation.
10. Authorization for Pick-Up
List all adults authorized to pick up the child, with ID requirements.
A well-organized packet builds trust and ensures you have everything you need to start off on the right foot.