Whether it’s a vacation, a sick day, or maternity leave, staff absences shouldn’t disrupt the quality of your care.
1. Have a Sub Binder Ready
Prepare a “substitute binder” with:
• Daily schedule
• Classroom routines
• Allergy lists
• Emergency contacts
• Curriculum for the day or week
• Behavior management protocols
2. Cross-Train Your Team
Train staff to cover for each other when needed. Floaters or assistants should be familiar with various classroom expectations.
3. Notify Parents if Needed
If a long-term teacher is absent, inform parents and introduce them to the sub or interim caregiver. This builds trust and avoids confusion.
4. Keep Your Policies Clear
Have a written staff leave policy in your employee handbook covering:
• How to request time off
• Emergency absences
• How coverage is arranged