Managing staff leave can be a challenge, especially in small daycare settings. Having a clear policy and backup plan ensures smooth operations.
1. Create a Leave Policy
Outline the types of leave allowed (sick, vacation, personal), how to request time off, and how much notice is required.
2. Track Leave Accurately
Use a spreadsheet or leave management software to record absences and remaining balances.
3. Cross-Train Staff
Train your team to handle multiple roles so coverage is easier when someone is out.
4. Use Floaters or Substitutes
Have a list of trusted backup staff or substitute teachers you can call when needed.
5. Communicate Early and Clearly
Notify families if staff changes affect drop-off, activities, or classroom arrangements.
6. Respect and Fairness Matter
Make sure leave policies are applied fairly and consistently for all staff.
With the right systems in place, managing leave becomes less stressful and more predictable.