Accidents and behavioral incidents happen—even in the best-run daycares. Being prepared and knowing how to document and report them is crucial.
1. Stay Calm and Attend to the Child
Ensure the child’s immediate needs are met. Apply first aid or comfort measures as needed.
2. Notify the Parents
Inform parents right away of any injuries or behavioral incidents. Use phone, text, or your parent communication app.
3. Fill Out an Incident Report
Include:
• Date and time of incident
• Child’s name
• Description of what happened
• Actions taken
• Signatures from the provider and parent
4. Submit to Licensing if Required
Some states require serious injuries or behavioral incidents to be reported to licensing authorities. Check your local regulations.
5. Keep Records
File all reports in the child’s record and store securely.
Professional incident handling shows parents you’re responsible, transparent, and safety-focused.